The product
Capstan is one product, not a core with a shelf of paid extras. The free core runs your whole HRIS for up to twenty active employees, and when you grow, a single paid plan turns on the entire platform, all fourteen modules, at one per-seat price. No add-ons, no per-module purchase, and nothing to switch on a piece at a time.
Jump to the free core, the fourteen modules, or how it connects.
Capstan does not split into a thin free tier and an expensive one that finally does the job. It is one product in two states: a complete free core, and the same core with every module switched on the moment you move to a paid plan.
Free, up to 20 active employees
Your whole HRIS: people and org, time off, attendance, onboarding and exits, documents and letters, workflows, self-service and reports. It is not a trial and it does not expire, and someone serving notice or already gone does not use up one of the twenty.
What the core runsOne paid plan, one per-seat price
The identical core, plus all fourteen modules, turned on together the moment you move off Free. You pay a per-seat rate on the employees past the first twenty, with no add-ons and nothing bought module by module. The one price is on the pricing page.
See the one priceThe free core
The core is the whole HRIS, free for up to twenty active employees and on every plan. HR, a manager and the employee themselves each open part of it; two more are not places you visit but the engine and the log every surface and every module run on. Where the core stops, a plain boundary names the module that picks the work up, because a limit you learn before buying is a feature.
Opened by HR
Capstan keeps every employee and contractor in one directory with profiles, custom fields, reporting lines and an org chart that is always current, because it is generated from the records rather than drawn by hand.
Opened by every employee, and their approver
Leave management in Capstan handles multiple policies, regional holiday calendars and approval chains, so a team split across Berlin and Bengaluru accrues and books leave under the right rules automatically.
Opened by HR, and each task owner
Onboarding and exit checklists in Capstan assign tasks to the right owners with due dates tied to the start or exit date, so a new joiner’s first day is prepared before it happens rather than reconstructed after.
Opened by every employee, and their manager
Core attendance is a two-tap punch with timesheets and approvals, built for desk-based teams that need presence records without biometric terminals.
Where the core stops
Advanced shifts, rosters, rotation and overtime rules are the Time & Attendance (Advanced) module, one of the fourteen the paid plan includes, and hardware terminals are not in v1. Payroll is partner-integration mode: Capstan compiles every payroll input and hands a clean export to your payroll partner, the statutory maths is theirs, the system of record is ours.
Opened by HR
Capstan stores people documents with expiry tracking and generates letters, offers, addresses, experience, from templates filled with record data, signed and filed against the person automatically.
Opened by every employee, without asking HR
Employees see and manage their own record, profile, leave, documents, requests, from web and mobile, which removes the majority of routine HR tickets by making the answer visible.
Under every surface
The workflow engine routes any request, data changes, letters, custom approvals, through configurable chains with delegation and escalation, and it is the same engine every module uses.
Under every surface
Core reporting covers headcount, leave, attendance and every list you can filter, exportable in open formats, and every change in the workspace lands in a log with the actor and the timestamp on it.
Where the core stops
Cohort analytics, trends and a custom report builder are the Advanced Analytics module, included in the paid plan alongside the other thirteen.
Included in the paid plan
The core is complete on its own. The modules add the depth a larger org grows into: shift rosters and overtime, statutory payroll compiled for your partner, contractor invoicing, compensation bands and equity your people can see, reviews and surveys, cohort analytics, alumni access, and more. Every one is included in a paid plan at no extra charge, turned on together rather than bought a piece at a time.
Hiring, and the hand-off into the record. One module, because there is one job here and we have not invented a second.
Contractors, equity, pay and reimbursements. Every module in this group records money and none of them moves it: no payout rail, no bank file, no funds resting anywhere in Capstan.
Shifts and rosters, time against projects, and the laptop someone is carrying. Operational records, kept where the people records already are.
Reviews, training and surveys. Performance and Engagement publish the same boundary in their own words: no AI forms a judgment about a person, anywhere in Capstan.
For the team that runs HR rather than for everyone in the company: a case queue instead of a shared inbox, and reporting that runs as the person reading it.
A former employee still needs their own documents. Their access to them does not depend on anyone still working here.
Connect it up
Capstan is the system of record, and a system of record has to meet the rest of your stack. Outbound webhooks are a core developer feature on every plan, including the free one, signed and retried and logged, and Capstan compiles a partner-neutral payroll export any partner that can read a file can consume. The integrations page describes every edge at the level a developer needs, including the one that is not open yet and the places that emit nothing at all.
Integrations and API, in fullOne product. The free core is the complete HRIS for up to 20 active employees, and a single paid plan turns on the entire platform, all fourteen modules, at one per-seat price. There are no add-ons, no per-module purchase and nothing to switch on a piece at a time: the whole platform arrives with the plan.
Yes. The complete core HRIS, people and org, time off, attendance, onboarding and exits, documents and letters, workflows, self-service and reports, is free for up to 20 active employees, on every plan including the free one. It is not a trial and it does not expire, and there is no subscription behind it, so nothing there can lapse.
Two things: the 20-employee limit goes away, and the whole module suite is switched on. The paid plan, Growth, charges a per-seat rate on the employees past the first twenty, so 21 people is one billable seat rather than twenty-one. Every plan runs the identical core; nothing about the software itself changes.
There are fourteen modules and all of them are included in a paid plan at no extra charge. Nothing is bought, metered or cancelled module by module: the plan per-seat price is the only charge, and a paid workspace has the whole platform.
No. A paid plan turns on the entire platform at once, all fourteen modules together, the moment the plan is granted. There is no per-module enablement step and no add-on to buy. The only line that separates workspaces is the free core against the full paid platform, plus the 20-active-employee cap on the free plan.
No. Capstan is partner-integration mode: it compiles every payroll input it already holds, attendance, leave, overtime, compensation, expenses and prorations, into a documented export for your payroll partner, and files the partner’s computed results back into the record. It holds no statutory rate, slab or formula and computes no gross-to-net anywhere.
In one self-contained region, the EU today: data and object storage in Frankfurt (eu-central-1) and compute in Amsterdam (eu-west-1). Each region is an isolated deployment with no cross-region service key, and there is no region chooser; the same stack is built to open in more regions as they come online. A full export in open formats is always available, including on non-payment and on the way out.
No. No AI evaluates people anywhere in Capstan: no attrition scoring, no sentiment analysis, no algorithmic candidate screening. There is one optional assistant a workspace can turn on, and it answers only from aggregate figures a caller could already see, such as headcount by department, sent to OpenAI which does not train on the data. Nothing scores, ranks or screens a person.
The complete core is free for up to 20 people. The whole platform is one per-seat plan away.
